REGISTRATION

We are delighted to announce that registration is now open!

 

You may register through the “Register Now” button given below.

Prior to registration, kindly note the registration fees, payment details and other terms and conditions provided below.

We are looking forward to seeing you this November!

KEY DATES

Registration
July 1 – November 28, 2022
Conference fee payment deadline
November 28, 2022
Conference
November 29 – November 30, 2022
  • For speakers and special guests, the registration fee is waived. The costs of travel and accommodation are at the organizers’ expense. All social events are also covered by the organizers.
  • Members of the Organizing and Scientific Committees are exempt from paying the participation fee. Travel or accommodation costs are not covered.
  • All students and employees of the University of Warsaw may enter all conference sessions and expos free of charge. However, to benefit fully from a conference pass (e.g. access to coffee and lunch breaks, conference materials and abstract book), one must be a paid registrant with an officially issued badge provided at the registration desk
  • All on-line participants with Ukrainian affiliations are exempt from registration fee. Up to 10 on-site participants with Ukrainian affiliations will be allowed to register free of charge. Selection will be made based on the abstracts submitted.

* ESCMID – European Society of Clinical Microbiology and Infectious Diseases

** FEMS – Federation of European Microbiological Societies (incl. Polish Society of Microbiologists)

*** ISHAM – International Society for Human and Animal Mycology

All the above prices include TAX (23% VAT)

Payment guidelines

Payment by credit or debit card is preferred; our payment services are handled by the congress office WhyNotTravel. Payments by bank transfer must be received within 2 weeks of your invoice date. All unpaid registrations, for which correspondence has not been received 10 days before the event, will be deleted.

INVOICES

Invoices will be sent to the e-mail address provided during the registration process. Once payment has been received, you will be sent a payment confirmation email.

Cancellations and substitutions

Cancellations and refunds are subjected to the following cancellation policy:

  • For cancellations received 1 month prior to the event – 50% refund
  • For cancellations received less than 14 days prior to the event – NO REFUND

The consumer (in accordance with the Act on Consumer Rights of 30 May, 2014 (Journal of Laws of 2014, item 827, as amended) or an entrepreneur running a sole proprietorship, when the contract concluded is not of a professional nature for him/her who concluded a distance contract, may withdraw from it within 14 calendar days without giving a reason and without incurring costs.

Refund/cancellation requests must be sent in writing. When possible, refunds will be processed as soon as possible (usually 3 weeks from the receipt), however, based on timing and congress workload, refunds may not be processed until after the event.

All financial questions and queries can be directed HERE. In the case of cancellation where a participant wishes to move their registration to a colleague, please request this in writing to E-MAIL.

TERMS AND CONDITIONS: EVENT REGISTRATION

Introduction and Terminology

The Conference Celebrating the 200th anniversary of the birth of Louis Pasteur is co-organised by the WhyNotTravel Sp. z o.o. sp.k. with its registered office in Kielnarowa 108A 36-020 Tyczyn, Poland (National Court Register/KRS: 0000459238, VAT ID/NIP: 813-338-05-14, Identification Number/Regon: 180003786) hereinafter called Congress Office.

Within the terms and conditions, the following terms refer to:
Organising Committee = OC
Event = The Conference Celebrating the 200th anniversary of the birth of Louis Pasteur
City / Country: Warsaw, POLAND
Currency: EURO

Data Sharing

By registering to the Event, you agree that we may share your personal data, and any other information you submit in the registration process with:

  • All Conference participants
  • All staff of MedicaExpert (the event organiser)
  • Congress partner board members or staff
  • Congress sub-committees
  • Third-party subcontractors when we do not have the in-house capacity required for certain functions (such as graphic design and printing)

Any data accessible from the delegate list cannot be shared with any third parties; the delegate list is for the use of delegates only. 

For further information about our data protection procedures, please contact the Conference Office .

 

Booking and Payment

In order to attend the event as a delegate, the relevant registration fee must be paid by October 15th, 2022.

In all instances, if payment is not received within the required time limit, the organiser reserves the right to cancel the booking without notice. Payment must be made by the stipulated methods of payment, e.g. bank transfer/credit card, etc. When paying by bank transfer, all bank fees and money transfer costs must be prepaid by the transmitter.

Upon completion of the online registration process, an automated email confirmation will be sent. Confirmation by the organiser of the delegate place at the event forms a binding commitment for payment of the full relevant registration fee by the delegate.


Upon payment (or receipt of payment by the OC), a separate automated confirmation of payment will be emailed. You should print and retain both and bring these to the meetings as validation in the case of any system error.

Cancellations and Substitutions

See our Registration Guidelines for cancellation details.
The consumer (in accordance with the Act on Consumer Rights of 30 May, 2014 (Journal of Laws of 2014, item 827, as amended) or an entrepreneur running a sole proprietorship, when the contract concluded is not of a professional nature for him/her who concluded a distance contract, may withdraw from it within 14 calendar days without giving a reason and without incurring costs.
Refund / cancellation requests must be sent in writing. Where possible, refunds will be processed within 3 weeks of the receipt; however, based on timing and congress workload, refunds may not be processed until after the Event.

Fees are as displayed on the registration information page.

In case of cancellation where a delegate wishes to move their registration to a colleague, please request this in writing with the Conference Office.

Registration fees do not include any accommodation or travel costs; registration fees give you access to the Conference including scientific sessions and catering as advertised in the event programme.

Photography, Filming and Social Media

Scientific data presented at the Event, which includes invited speaker, oral and poster presentations is strictly CONFIDENTIAL. Recording/filming of sessions and presentations, and photographing posters is forbidden without a written consent from OC. 

We may take photos and/or film our events to remember all the great times we had together. We post the photos to the Conference Social Media (Twitter, Facebook, Instagram). OC may use the resulting photos and films on their websites and social medial accounts, and occasionally for online and printed marketing materials. If you would like us to remove an image, please contact us at The Conference Office.

Society Materials

All materials (online and printed), images, photographs and films which are produced by, or on behalf of OC, are the property of the OC, and should not be reproduced without written permission. If publication rights are required for any reason, an email should be sent to The Conference Office that outlines the use and reason for using such data. All information on the site is believed to be correct at the time of publishing by the OC.

OC may use written quotations submitted by you on the event Feedback forms in future marketing/promotional material. We will not identify you by name, unless you give permission.

Some of the Conference website content links to, or is derived from third-party websites; OC cannot be held responsible for incorrect content on these sites, and users are advised to check the privacy, cookies, and other policies of these sites.

Communication

We will contact you with information regarding your registration, the event you registered for, the Event survey and certificate, and any associated programme items of the Event.

General

To the full extent allowed by law and insofar as it is reasonable to do so, the delegate agrees not to hold the Organiser liable for any damage or loss suffered or incurred by the delegate during the course of the Event, including consequential (i.e. losses which are not incurred as a direct consequence of the event leading to any claim) or indirect losses or loss of profit, through registering for the Event, attending the Event, alteration of the Event schedule, cancellation of the Event, or any error or omission on the part of the Organiser. This provision does not reduce or restrict the Organiser’s liability for death or personal injury caused by the Organiser’s negligence or liability for fraud on the part of the Organiser.

Delegates are responsible for taking appropriate insurance (including Travel cover) in connection with their attendance at the Event.

In the event of inappropriate behaviour by any delegate in the view of the Organiser or the Event venue operator, the delegate may be refused entry or asked to leave and be excluded from the Event without refund or compensation. 

Delegates may be asked to undergo reasonable security searches at the Event venue.

In the event of fire, flood or other causes (without limit) that the Organiser reasonably believes to be substantial or that are beyond the Organiser’s control, the Organiser reserves the right to change the times, dates and the venues of the Event, without incurring any liability to you.

The Organiser reserves the right, at its sole discretion, to amend or cancel sessions or events at the Event at any time.

International Data Transfers

Please note that partnerships sometimes require from us to transfer your personal data outside of the EU, without the adequate protections in place, as stipulated by EU data protection regulations.

By registering to the Event, you accept these terms and conditions.

Policy

OC reserves the right to amend these terms and conditions at any time.

These terms and conditions were updated on 21.5.2022.